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Nexta Web Solution
Software development & IT

Payroll and attendance software that gets PF, ESI and PT right

From the biometric punch to the bank transfer file, with your shift rules, your leave policy and the statutory deductions worked out the same way every month. Checked against your old sheet before you switch.

  • From ₹1,50,000 + GST. A discovery sprint at ₹24,999 writes down your rules with your CA, and is credited to the build.
  • A real person on WhatsApp within 15 minutes, Mon–Sat 10 am–7 pm IST, in Bengali, Hindi or English.
  • You own the work. Code, files, accounts and data stay in your name, with an NDA on request.

Updated by the Nexta Web Solution team

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  • 5+ years experience
  • 10,000+ clients
  • MSME registered
  • ISO certified
  • PCI DSS certified
  • NIXI accredited

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  • 5+ years experience · 10,000+ clients

    Businesses in India, the UK, the Gulf and beyond

  • MSME · ISO · PCI DSS · NIXI

    Registered, certified and accredited. See details

  • Registered Pvt Ltd company

    CIN U62099WB2024PTC267968 · 2 offices in Hooghly

  • A real person on WhatsApp

    Reply within 15 minutes in office hours

Payroll and attendance software at Nexta, in short

Payroll and attendance software records who came to work, applies your leave and overtime rules, and calculates salary with PF, ESI, West Bengal professional tax and TDS, then produces payslips and challan-ready reports. Nexta Web Solution builds custom systems, or extends existing ones, for factories, schools, clinics and multi-branch businesses, linked to biometric, face or GPS attendance. Builds start at ₹1,50,000 after a ₹24,999 discovery sprint.

Two people working on laptops at a table in a sunlit office
PricingFrom ₹1,50,000 + GST
5+ years · 10,000+ clients

What month-end looks like without proper software

“The salary sheet takes our accountant four days”

Export from the biometric machine, fix missing punches, work out late marks and overtime, copy into Excel, check formulas, and start again when someone points out a mistake.

“Somebody's PF or ESI is wrong every month”

A mid-month joiner, an increment that crosses the ESI limit, arrears from last quarter. Each case is handled from memory, and memory slips.

“Staff, contract workers and daily-wage hands are all on different rules”

Monthly salaries, daily rates, piece rates, night shift allowances. One spreadsheet cannot hold all of it cleanly.

“Field staff mark attendance from home”

Sales and service people punch in from wherever they are, or ask a colleague to do it. You have no reliable record of who was actually on site.

“Our payroll app cannot do our structure”

The per-employee subscription keeps rising, yet it cannot handle your piece-rate rules, your teaching and non-teaching scales, or your ERP.

What our payroll and attendance software handles

Attendance from the source

Biometric machines from brands such as eSSL, ZKTeco or Realtime connected through their push service or SDK, after we confirm your model supports it. Face attendance in a mobile app with a liveness check, GPS geofencing for field staff, and QR check-in at sites.

Shifts, leave and overtime

Rosters, night shifts that cross midnight, weekly offs, branch-wise holiday lists including Durga Puja, leave policies with carry-forward and encashment, and overtime by your policy and the law. Missed punches go through a regularisation request with manager approval.

Statutory deductions worked out properly

EPF at 12% from the employee and 12% from the employer on PF wages, and 8.33% of wages, up to the Rs 15,000 ceiling, carved out of the employer share for the pension scheme (EPS). ESI at 0.75% employee and 3.25% employer for covered staff. West Bengal professional tax by the monthly salary slab, including the nil band. TDS on salary under the regime each employee chooses.

Payslips, bank files and Tally

Payslips by WhatsApp, email or app. A bulk transfer file in your bank's format. A salary journal you can import into Tally, so accounts does not retype anything.

Compliance files ready for upload

The ECR file for EPFO, monthly ESI contribution data, the professional tax register, and TDS working for the quarterly Form 138 statement and the annual Form 130 certificate that replaced Form 16. Your CA or staff review and file.

Employee self-service

Leave requests, payslip downloads, tax declarations and attendance history on the phone, in Bengali, Hindi or English.

Audit trail and payroll lock

Every change to salary, attendance or deductions records who made it and when. Once a month's payroll is approved, it locks, and changes go through arrears.

How we move you off the spreadsheet safely

  1. 1Week 1-2

    Discovery sprint

    We collect your salary register, policies, sample attendance logs and the last three months of payroll, and write the rules down for you and your CA to sign off.

  2. 2Week 3-5

    Attendance integration

    Devices or apps connected and tested at one location first, including the odd cases like double punches and night shifts.

  3. 3Week 4-9

    Payroll engine and reports

    Salary rules, statutory deductions, payslips, bank file and compliance outputs built and tested against your historical data.

  4. 42 months

    Parallel payroll run

    For at least two months, the system and your current method run side by side, and every difference is explained before you switch.

  5. 5Ongoing

    Go-live and yearly upkeep

    Switch over at a month start, then update rates and forms when the government changes them.

What you get

  • Payroll rules document signed off by you and your CA
  • Attendance integration with biometric devices, mobile app or both
  • Payroll engine with statutory rates held as settings, not hard-coded
  • Payslip templates in your format and language
  • Bank bulk transfer file and Tally salary journal export
  • EPFO ECR file, ESI contribution data, PT register and TDS working
  • Employee self-service app
  • Parallel-run reconciliation report
  • Admin and HR training, plus a written month-end checklist
  • Source code and database owned by your company

Pricing

From ₹1,50,000 + GST

₹1,77,000 including GST

A discovery sprint at ₹24,999 writes down your rules with your CA, and is credited to the build. Custom payroll and attendance software starts at ₹1,50,000. Biometric hardware, hosting and SMS or WhatsApp charges are extra, billed at cost, with optional yearly upkeep.

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Every price shows GST and the total. Nothing is added after you enquire.

Why our numbers can be trusted on payday

Your CA signs off the rules

We do not decide how a statute applies to your business. We write each rule down, your CA approves it, and we build and test exactly that.

No switch without a parallel run

Running both methods side by side for at least two months is slow, and it is the only honest way to prove the numbers before your staff are paid from them.

Rates live in settings

Contribution rates, wage ceilings and PT slabs are configuration, not code. When the government changes them, or when the new labour codes change how wages are defined, an admin updates a setting and we help you check the effect.

Honest advice about ready-made apps

If you have a small team on simple monthly salaries, a ready-made payroll subscription is probably right, and we will say so. We can still connect it to your biometric machine.

Is this right for you?

A good fit if

  • Factories and warehouses in Hooghly and Howrah with shifts and contract labour
  • Multi-branch retail chains, clinics and labs with different holiday lists
  • Schools and colleges with teaching and non-teaching pay scales
  • Companies whose ERP needs a payroll module that talks to it

Probably not the right fit if

  • A small team on plain monthly salaries; a ready-made subscription costs less
  • Anyone looking to avoid PF or ESI that is legally due; we will not build that
  • Wanting someone to run payroll for you each month; we build software, not a payroll bureau
  • Needing it live within weeks of the financial year end with no time for a parallel run

Payroll and attendance software: frequently asked questions

Something else? Call +91 7500-4300-91 or WhatsApp us.

Ready-made apps charge per employee per month. A custom system from us starts at ₹1,50,000 plus GST, after a ₹24,999 discovery sprint that is credited to the build. Custom makes sense when you have shifts, contract labour, piece rates, several branches or an ERP to connect. For a small team on simple salaries, we will point you to a subscription instead.

Yes. EPF is worked out at 12% from both employee and employer on PF wages, and the employer's pension (EPS) share is worked out on wages up to the Rs 15,000 ceiling. ESI is 0.75% from covered employees and 3.25% from the employer. West Bengal professional tax follows the state's monthly salary slabs, including the nil slab for lower salaries. Other states' PT rules can be added as settings.

Most current machines from brands like eSSL, ZKTeco and Realtime can push punches to a server or be read through their SDK. Some older or very basic models only export to a USB drive, which still works but is slower. Send us your model numbers before the call and we will confirm what is possible.

Yes. Each employee declares their tax regime and investments in the app, and the system estimates annual tax and spreads TDS across the remaining months. It prepares the salary data your CA needs for the quarterly Form 138 statement. Under the Income-tax Act, 2025, Form 130 has replaced Form 16 as the salary TDS certificate.

Often you should not. Those products are good for standard salaries and keep up with rule changes. Custom is worth it when your attendance and pay rules do not fit them: piece rates, contractor-supplied labour, unusual shift allowances, school pay scales, or deep links with your own ERP. The discovery sprint will make it clear which way to go.

It makes proxy attendance much harder. The app takes a selfie with a liveness check, records GPS and only accepts a punch inside the geofence you set for each site. Rooted phones and mock-location apps can be flagged. Managers see a daily map of who punched where, and exceptions go to them for approval.

Rates, ceilings and slabs are settings, so an authorised admin can update them on the effective date. For bigger changes, such as a new definition of wages under the labour codes or new tax forms, we update the software under yearly upkeep and run a test payroll so you can see the effect before payday.

No. The software prepares the ECR file, ESI data, PT register and TDS working, and your CA or HR person reviews and files them on the official portals. That keeps responsibility clear. We train your team on the month-end steps and give them a written checklist.

Yes. Professional tax, holidays and labour welfare contributions are configured per state, so branches outside West Bengal follow their own rules. For staff abroad, such as in the UK or the Gulf, we can handle attendance and pay records, while local tax and social security usually stay with a local payroll provider.

Sources: EPFO: FAQs on EPF contribution and wage ceiling · ESIC: contribution rates and due date · West Bengal Commercial Taxes: profession tax schedule · Income Tax Department: Form 130 FAQs

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Payroll and attendance software for businesses in Hooghly, Kolkata and worldwide

We are based in Hooghly, with offices in Ramanathpur and near the LIC Office in Chanditala. We work with businesses in Chanditala, Serampore, Chinsurah, Chandannagar, Uttarpara, Arambagh, Howrah, Kolkata and the rest of West Bengal, and we are happy to meet at our office or yours.

Talk to us in Bengali, Hindi or English, on WhatsApp or at our office.

Our Hooghly and Kolkata page

Head office

Ramanathpur, Hooghly

Plot No-229, Ramanathpur
Hooghly, West Bengal 712704
India

Mon–Sat, 10:00 AM – 7:00 PM IST

Directions

Branch office

Chanditala, Hooghly

Near LIC Office, Chanditala
Hooghly, West Bengal 712702
India

Mon–Sat, 10:00 AM – 7:00 PM IST

Directions

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